The finance department is an essential part of any business. With tight deadlines for monthly and annual closing, tax returns and reports, the workload can quickly mount up. Fortunately, TriFact365 offers a solution as software for the finance department that will not only help you work more efficiently, but also reduce peak workloads.
In this blog, we share practical tips for using TriFact365 within the Finance department, with a focus on the importance of frequent document delivery.
TriFact365 is a cloud-based application for automated processing of invoices and receipts. The platform uses smart technology to speed up administrative processes and minimise errors.
With features such as automatic recognition of invoice data, integration with ERP systems and direct approval flows, manual work is drastically reduced.
Tip 1: Automate as many processes as possible
One of the biggest advantages of TriFact365 is its ability to automate repetitive tasks. By using the AI technology in TriFact365, data from invoices and receipts is automatically recognised. This saves time and reduces the risk of errors.
Tip 2: Integrate TriFact365 with your existing systems
TriFact365 can be easily linked to commonly used accounting and ERP systems. This means that data is processed directly in the right system, without the need for manual retyping. Through this integration, you not only streamline the process, but also reduce duplication and error proneness.
Tip 3: Train your team
It is important that the whole team knows how to use TriFact365 effectively. Organise a short training session or workshop where you show how the platform works and the benefits it offers. A well-trained team will be able to work faster and more efficiently with the system.
Tip 4: Use approval workflows
With TriFact365, you easily set up approval workflows. This allows users to review and approve documents faster, without delays. Clearly define who should approve which invoices and make sure these workflows seamlessly fit your organisation’s needs.
Tip 5: Work with frequent document delivery
Suppliers, customers and colleagues often deliver documents at the last minute, creating peak workloads in the Finance department. When they deliver documents regularly, the department processes everything more evenly and avoids piling up.
With TriFact365, you can process these documents instantly, keeping records up-to-date. This leads to less stress during peak periods such as month-end or fiscal year.
Using TriFact365 as finance department software offers numerous benefits for the Finance department. By automating processes, leveraging integrations and setting up approval workflows, you not only work more efficiently but also reduce peak workloads.
Work proactively to ensure smooth administration by focusing on frequent document delivery. Start using TriFact365 today and experience how you can use this software for the finance department!
