From 1 January 2026, e-invoicing will become mandatory in Belgium for almost all transactions between companies subject to VAT (B2B). A simple PDF invoice by e-mail will no longer suffice.
This means companies must use structured electronic invoices exchanged directly between both parties’ software via the Peppol network.
What does this mean?
If your company has an active Belgian VAT number, you fall under this obligation. This also applies if you mainly work with private customers; you should then be able to receive electronic invoices from your suppliers.
There are some exceptions, such as bankrupt VAT taxpayers and companies carrying out only exempt transactions under Article 44 of the VAT Code.
How do you prepare for this change?
To comply with the new regulations, you need software compatible with the Peppol network. This network ensures secure and structured exchange of invoice data between different applications.
There are several solutions on the market, ranging from comprehensive ERP systems to simple invoicing packages for smaller companies. It is advisable to contact your software supplier to discuss which solution best suits your situation.
Support and tax benefits
The Belgian government recognises that switching to electronic invoicing may require investment. Tax incentives have therefore been put in place:
- From 1 January 2025, the investment deduction for digital investments will be increased to 20%.
- Small SMEs and the self-employed can apply an increased cost deduction of 120% for billing packages in taxable periods 2024 to 2027.
TriFact365: your partner in electronic invoicing
At TriFact365, we understand the importance of a smooth transition to electronic invoicing. Our cloud-based software is designed to make your invoicing process fully compliant with the new regulations. This is why our ambition is to link to the Peppol network by 2025.
With TriFact365, you benefit from:
- Automatic processing: Our software recognises and processes invoices automatically, saving time and reducing the risk of errors.
- Ease of use: An intuitive interface makes it easy for your team to work with the system, without extensive training.
- Integration possibilities: TriFact365 can be integrated with various accounting packages and ERP systems, so that your financial processes are optimally aligned.
The mandatory introduction of E-invoicing in Belgium by 2026 is a significant step towards further digitalisation of business. By taking the right measures in time and working with reliable partners such as TriFact365, you will ensure that your company not only meets the new legal requirements, but also benefits from the efficiency and advantages that electronic invoicing brings.
