Invoice reading is a crucial step in any organisation’s accounting process. By digitising and automating this process, companies can not only save time, but also improve the accuracy and efficiency of their financial records.
Advantages of Digital Invoice Processing
Digital invoice processing transforms traditional, often manual processes into automated workflows. Key benefits include saving time, as automation reduces the need for manual input and employees can focus on more valuable tasks.
In addition, invoice reading leads to cost reduction, as less paper use and more efficient processes result in lower operational costs.
Accuracy is also improved by automatic data recognition, which reduces the likelihood of human error. Furthermore, digital processing ensures better accessibility, as digital documents are easy to store, retrieve and share within the organisation.
Functionalities of TriFact365
TriFact365 builds on the general benefits of digital invoice processing and offers specific functionalities that further optimise the process.
User-friendly interface
The software has a user-friendly interface designed with simplicity in mind. The intuitive operation ensures that users quickly become familiar with the system, which reduces implementation time and increases acceptance within the organisation.
Fast and accurate invoice recognition
Thanks to advanced algorithms and AI technology, TriFact365 recognises invoice data within seconds. This results in fast and accurate booking proposals, significantly reducing the processing time per invoice.
Flexible delivery methods
The software offers various options for submitting invoices and receipts. Invoices can be easily delivered by e-mail from suppliers and employees, while a web portal provides a central platform for uploading and managing documents. In addition, a mobile app is available for iOS and Android, allowing receipts to be scanned and submitted on the go.
Real-time Insight and Authorisation
With TriFact365, users have instant insight into the status of each invoice. Digital authorisation workflows can be set up, eliminating the need for physical signatures and speeding up the approval process.
Integration with accounting software
It integrates seamlessly with leading accounting software, automatically synchronising data such as general ledger accounts, debtors and creditors. This ensures consistent and efficient data transfer between systems.
Steps for implementing TriFact365
Implementing TriFact365 involves five simple steps.
- First, it is important to convince the end user by educating employees about the benefits of digital invoice processing and involving them in the process.
- Next, determine the ideal processing process by analysing the current workflow and seeing how TriFact365 fits into it.
- It is then linked to the existing accounting package to ensure seamless data transfer.
- Once this is done, the invoice flow can be digitised so that all incoming invoices are delivered and processed digitally.
- Finally, the invoice flow can be automated by setting up automatic workflows and authorisation processes to maximise efficiency.
Invoice reading is an essential part of financial management within organisations. By using TriFact365, companies can not only digitise but also optimise this process, leading to significant time savings, cost reductions and improved accuracy.
Its versatile functionalities and user-friendly interface make TriFact365 a valuable addition to any modern financial administration.
