Creating sales invoices is an essential part of administration for every entrepreneur. Whether you run a sole trader or have a growing SME, a good invoice not only makes you look professional, but is also crucial for accurate accounting and smooth payment by your customer.
What is a sales invoice?
A sales invoice is a document you send to your customer after you have delivered a product or performed a service. In it you state, among other things:
- The name and details of your company
- Customer data
- An invoice number (unique and continuous)
- The date of the invoice
- A description of the service or product provided
- The amount, excluding and including VAT
- The payment term and your payment details
A clear and correct invoice avoids confusion and speeds up the payment process.
Invoicing in practice: error-prone and time-consuming?
Although creating invoices seems simple in theory, in practice we see that this process is often error-prone. Think wrong VAT rates, forgotten customer details or double invoice numbers. Especially if you work manually in Word or Excel, mistakes easily creep in – with all the consequences that entails.
This is why more and more entrepreneurs are opting for automated invoicing. By creating sales invoices within an online system, you work faster, make fewer mistakes and keep a better overview.
Creating sales invoices does not have to be a time-consuming task these days. With the right invoicing software, you can easily create, send and track professional invoices. Many programmes offer useful features such as automatic entry of customer details, generating invoice numbers and applying VAT rates.
Moreover, invoices are clearly stored, which makes keeping your records and preparing your tax return a lot easier. Whether you are a sole trader or running a growing business, invoicing software helps you work more efficiently and avoid mistakes.
