In today’s digital world, switching to electronic invoices is a must. Many companies already work with UBL (Universal Business Language) invoices, a standardised format that ensures official processing of invoices. But how do you create a UBL and how do you convert existing invoices to UBL? In this blog, we explain how TriFact365 helps you make this process easy and error-free.
A UBL invoice is a digital file in XML format that can be processed automatically by software. This means that companies no longer need manual input, which reduces errors and speeds up processing time. Moreover, UBL seamlessly aligns with e-invoicing requirements of government and other agencies.
Creating your own UBL invoice
Generating a UBL manually can be complex, as the XML format requires specific structures and fields. Fortunately, invoicing software such as TriFact365 offers functionalities to automatically generate a correct UBL invoice. All you have to do is enter the required data and the software does the rest!
Converting invoices to UBL
What if you already have invoices in PDF, Word or Excel format? Then converting to UBL is the solution. TriFact365 offers a smart conversion tool that allows you to easily convert existing invoices to UBL format. Here’s how it works:
- Upload your invoice: Choose the file you want to convert (PDF, Word, Excel, etc.).
- Automatic recognition: our software reads the invoice and recognises key data such as invoice number, date, amounts and VAT rates.
- UBL generation: A correct UBL invoice is generated within seconds, ready for processing in your accounting package.
Why choose TriFact365?
TriFact365 saves you time by eliminating the need to enter invoices manually. Thanks to automatic recognition, errors are minimised, ensuring accurate and efficient processing. In addition, the software integrates seamlessly with various accounting systems, allowing you to work easily within your existing processes.
The user-friendly interface allows you to get started right away without technical knowledge. With TriFact365, working with UBLs becomes a piece of cake.
